DaVita Project Coordinator in TORRANCE, California

Project Coordinator

Description

DaVita Medical Group manages and operates medical groups and affiliated physician networks in California, Nevada, New Mexico, Florida, Colorado and Washington in its pursuit to deliver excellent-quality health care in a dignified and compassionate manner. As of September 30,2016 DaVita Medical Group (formerly HealthCare Partners) provided integrated care management for approximately 760,000 patients. DaVita Medical Group’s leadership development initiatives and social responsibility efforts have been recognized by Fortune, Modern Healthcare, Newsweek and WorldBlu.

We are committed to bringing the benefits of coordinated care to our patients and to taking a leading role in the transformation of the national healthcare delivery system to assure quality, access, and affordable care for all.

If you're looking to make a difference with a large, financially stable, well-recognized medical group, DaVita Medical Group may be the employer for you.

Overview:

Responsible for providing project coordination and administrative support to assigned department or programs (HCC, PMO, Claims etc.) in support of HCP initiatives.

Essential Functions:

  • Consistently exhibits behavior and communication support skills that demonstrate HealthCare Partners’ (HCP) commitment to superior customer service, including quality, care and concern with each and every internal and external customer.

  • Creates, revises and collaborates on the development and maintenance of internal departmental systems and procedures by analyzing operating practices, record-keeping systems, forms control, office layout, and budgetary and staff requirements. Implements changes as required.

  • Proactively identifies potential administrative problems and Identifies possible solutions, creates documentation, templates, prepares reports and analyzes data to resolve problems.

  • Maintains electronic schedules including coordinating internal and external departmental and project team meetings.

  • Maintains invoicing and timesheet process for department programs and ensure proper coordination amongst team members and other departments.

  • Maintains department documentation by using necessary methods and tools.

  • Organizes and distributes correspondence, reports, memos, etc.

  • Participates in project teams to assist in the development, management and implementation of company initiatives.

  • Documents meeting notes for the project team in writing and records important decisions and action items, ideas and assignments. Solicits clarification from meeting participants in real-time as needed.

  • Maintains team documentation in accessible media, formats and structures.

  • Assists with and/or conducts data collection, analysis and interpretation for project implementation.

  • Develops and maintains filing systems.

  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

  • Maintains supplies inventory by checking stock to determine inventory level and anticipates needed supplies, places, expedites orders and verifies receipt of supplies.

  • Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

  • Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications and establishing personal networks.

  • Uses, protects, and discloses HCP patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards.

  • Performs additional duties as assigned.

DaVita Medical Group is an equal opportunity/affirmative action employer. As such, DaVita Medical Group makes hiring decisions solely on the basis of qualifications and experience, and without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.

We maintain a drug-free workplace and perform pre-employment substance abuse testing and background verification checks.

DaVita Medical Group will consider qualified applicants who have criminal histories in a manner consistent with the law.

Qualifications

EDUCATION:

  • High school diploma, G.E.D. or equivalent. Includes special certification required for specific jobs.

  • Bachelor’s degree preferred.

EXPERIENCE:

Minimum:

  • Over 1 year and up to and including 3 years of experience.

  • Multi-line telephone experience.

Preferred:

  • 3 years experience in a project-based organization.

  • Experience with project management and business analysis.

KNOWLEDGE, SKILLS, ABILITIES:

  • Computer literate.

  • Working knowledge of Microsoft Office and Adobe Writer.

  • Ability to type 55 wpm.

  • Excellent verbal, written and listening skills.

  • Proven ability to synthesize verbal conversations into writing.

  • Detail-orientation and organizational skills.

  • Ability to work effectively with individuals in all levels of the organization.

  • Demonstrated ability to take initiative, ask questions, prioritize and multi-task.

  • Customer service orientation.

  • Ability to maintain professional appearance and behavior at all times.

Primary Location CA-TORRANCE - 90504

Req ID: 308176