DaVita Administrative Assistant 3- Redondo Beach in REDONDO BEACH, California

Administrative Assistant 3- Redondo Beach

Description

DaVitaMedical Group manages and operates medical groups and affiliated physiciannetworks in California, Nevada, New Mexico, Florida, Colorado and Washington inits pursuit to deliver excellent-quality health care in a dignified andcompassionate manner. As of September 30,2016 DaVita Medical Group (formerlyHealthCare Partners) provided integrated care management for approximately750,000 patients. DaVita Medical Group’s leadership development initiatives andsocial responsibility efforts have been recognized by Fortune, ModernHealthcare, Newsweek and WorldBlu.

We arecommitted to bringing the benefits of coordinated care to our patients and totaking a leading role in the transformation of the national healthcare deliverysystem to assure quality, access, and affordable care for all.

Ifyou're looking to make a difference with a large, financially stable,well-recognized medical group, DaVita Medical Group may be the employer foryou.

Currently seeking a Full-Time Administrative Assistant 3 for our Redondo Beach Office:

Overview:

Responsiblefor providing administrative support to one or more Directors/Vice Presidentsin the form of organizing and prioritizing work, and maintainingconfidentiality at all times

Essential Functions:

  • Consistently exhibits behavior and communicationskills that demonstrate HealthCare Partners’ (HCP) commitment to superior customerservice, including quality, care and concern with each and every internal andexternal customer.

  • Answers, screens and transfers telephone calls on amulti-line system.

  • Maintains workflow by studying methods,implementing cost reductions, and developing reporting procedures.

  • Analyzes operating practices, record-keepingsystems, forms control, office layout, budgetary and staff requirements tocreate, revise and implement changes to systems and procedures as necessary.

  • Resolves administrative problems by coordinatingpreparation of reports, analyzing data and identifying solutions.

  • Maintains electronic schedules includingcoordination of internal and external meetings.

  • Organizes and distributes correspondence, reports,memos, etc.

  • Develops and maintains filing systems.

  • Ensures operation of equipment by completingpreventive maintenance requirements, calling for repairs, maintaining equipmentinventories, and evaluating new equipment and techniques.

  • Maintains supplies inventory by checking stock todetermine inventory level, anticipating needed supplies, placing and expeditingorders for supplies, and verifying receipt of supplies.

  • Completes operational requirements by schedulingand assigning administrative projects and expediting work results.

  • Maintains professional and technical knowledge byattending educational workshops, reviewing professional publications,establishing networks and participating in professional societies.

  • Uses, protects, and discloses HCP patients’protected health information (PHI) only in accordance with Health InsurancePortability and Accountability Act (HIPAA) standards.

  • Performs additional duties as assigned.

Qualifications

EDUCATION:

  • High school diploma, G.E.D. or Equivalent. Includes special certification required for specific jobs.

  • Bachelor’s degree preferred.

EXPERIENCE:

Minimum:

  • Over 1 year and up to and including 3 years experience.

Preferred:

  • 4 years of office experience in healthcare industry at the corporate level.

  • 3 years of office experience at the corporate level.

  • 2 years of Administrative Assistant experience.

KNOWLEDGE, SKILLS, ABILITIES:

  • Computer literate.

  • Proficient in Windows 95 and Microsoft Office 97.

  • Proficient in Microsoft Word.

  • Ability to create graphs and charts using Excel.

  • Ability to create interactive presentations using PowerPoint, Harvard Graphics or Microsoft Project.

  • Ability to use Calendar Management Program.

  • Knowledge of Groupwise E-mail.

  • Multi-line telephone skills.

  • Able to type 55 wpm.

  • Able to take minutes (fast notes or shorthand).

  • Filing skills.

  • Customer service oriented.

Primary Location CA-REDONDO BEACH - 90277

Req ID: 302973