DaVita Administrative Assistant III in EL SEGUNDO, California

Administrative Assistant III


DaVita Medical Group manages and operates medical groups and affiliated physician networks in California, Nevada, New Mexico, Florida, Colorado and Washington in its pursuit to deliver excellent-quality health care in a dignified and compassionate manner. As of June 30, 2016 DaVita Medical Group (formerly HealthCare Partners) provided integrated care management for approximately 760,000 patients. DaVita Medical Group’s leadership development initiatives and social responsibility efforts have been recognized by Fortune, Modern Healthcare, Newsweek and WorldBlu.

We are committed to bringing the benefits of coordinated care to our patients and to taking a leading role in the transformation of the national healthcare delivery system to assure quality, access, and affordable care for all.

If you're looking to make a difference with a large, financially stable, well-recognized medical group, DaVita Medical Group may be the employer for you.


Responsible for maintaining, controlling and producing files or medical records when requested by authorized employees. Services internal and external customers by furnishing or obtaining information, reports, medical records, following-up on inquiries, coordinating work-related activities and responding verbally or in writing to general inquiries. Ensures that all charts are processed for scheduled appointments and other authorized requests.

Essential Functions:

  • Consistently exhibits behavior and communication skills that demonstrate DaVita Medical Group's commitment to superior customer service, including quality, care and concern with each and every internal and external customer.

  • Uses, protects, and discloses DaVita Medical Group patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards.

  • Perform all duties and responsibilities of a Assistant, Office

  • Coordinates the work of team members and monitors the department staff to ensure activities function smoothly.

  • Files, maintains, retrieves and photocopies department information utilizing the sign-out system, including informational requests and medical records.

  • Ensures timely accomplishment of daily assigned workloads.

  • Answers phones and takes messages as required and logs calls.

  • Opens incoming mail on a daily basis.

  • Prepares purged documents for storage.

  • Works closely with the department staff to troubleshoot and resolve problems.

  • Add Other Details Specific to this Assistant Role

  • Performs additional duties as assigned.



  • Minimum: High school diploma, G.E.D or equivalent. Includes special certification required for specific jobs.

  • Preferred: Associate's or Bachelor's degree


  • Minimum: Up to and including 1 year of experience

  • Preferred: Previous filing experience

  • Preferred: Over 1 year and up to and including 3 years of experience in the medical field.

Knowledge, Skills and Abilities:

  • Computer literate.

  • Proficient in Microsoft Office applications (Word, Excel).

  • Ability to understand verbal and written instructions.

  • Ability to sort by alphabetical and numerical order.

  • Aptitude for clerical work especially alpha and numeric filing.

  • Good phone skills.

  • Basic writing skills to draft memos, letters, and reports.

  • Ability to establish and maintain courteous, cooperative relations when interacting with staff, providers and the public.

DaVita Medical Group is an equal opportunity/affirmative action employer. As such, DaVita Medical Group makes hiring decisions solely on the basis of qualifications and experience, and without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.

We maintain a drug-free workplace and perform pre-employment substance abuse testing and background verification checks.

DaVita Medical Group will consider qualified applicants who have criminal histories in a manner consistent with the law.

Primary Location CA-EL SEGUNDO - 90245

Req ID: 309412